Project Management Overview

Project Mangement Organizations

To succeed as a project manager will require you to bring your projects in; on time, within budget and a scope which satisfies project sponsors. One organization that is fast
becoming the de facto standard within the industry is the Project Management Institute (PMI). A Guide to the Project Management Book of Knowledge (PMBOK® Guide) – pronounced “pimbok”) enables the project manager to understand the different “knowledge areas” and the “process groups” identified within project management.

Understanding what defines a Project

So what is a project? 
One definition used within the industry is;

a project is a temporary endeavor undertaken to create a unique product or service”

  • Time

Projects by this definition have a beginning and an end; it may take a month or years, but every project will have a start and end date. Projects in this way are distinct and are not the same as “on-going operations” which go on by this definition indefinitely.


  • Cost

Also, a project will be a venture that will require resources that could include people, material and equipment. Our project therefore must be planned out in order to ensure that resources are utilized in the most cost effective way.


  • Scope

As a final point, every project will have a deliverable. This is normally defined within a scope document at the beginning of the project. Sometimes in the form of a specification of what needs to be built out and detailed.


Managing Project Constraints

It is the relationship between these three factors as a project manager that is most important. A change to any one side will have an effect on at least one of the other two sides.

Traditional Time, Cost and Scope model

Project Management can be seen as a collection of knowledge, skills, and tools that will help you in navigating your project to a successful completion.

® Office Project 2010 is a “tool” which used skillfully, will provide you with the necessary information and give you a competitive advantage that differentiates your projects from those of your peers.

Project Management Book of Knowledge (PMBOK)

Given the scope of the subject of developing a Standard Schedule Template, several options on approach are available. The one chosen here is the one from PMI. Its reference material for the Project Management Practitioner (PMP) certification is the PMBOK® Guide
and covers the project management Knowledge Areas and Process  Groups.

The 5 Project Management Process Groups

  • 1. Initiating Process Group -
  • 2. Planning Process Group
  • 3. Executing Process Group
  • 4. Monitoring & Control Process Group
  • 5. Closing Process Group


Project Management Process Groups

Remember these are not project phases!!

Planning Process Group - a closer look....

Project Management Processes

Schedule Components

Develop Project Plan

Project Name, Schedule ID

Collect Requirements

Sponsor Name(s)

Create WBS


Define Activities

Activity Name, Activity ID

Sequence Activities

Dependency Types, Leads, Lags

Estimate Activity Resources

Generic Resource Type

Estimate Activity Duration

Duration Period

Develop Schedule

Developed Schedule

Estimate Costs

Resource Type Cost

Determine Budget

Total of Resource Costs

Plan Quality

Base lining

Develop Human Resources Plan

Resource Availability

Plan Communications

Gantt chart – Status reporting

Identify Risks

Critical Path, Resource Usage

Plan Risk Response

Updated Project Schedule

Plan Procurement

Resource Procurement schedule

Planning Process Group - Schedule Components


It’s the schedule components that form the foundation of the schedule and Microsoft® Project that brings these components together to answer the question “so how are you doing?”